Exporting and printing are where a RixDocs document stops being editable and starts being final. Both paths — File, Export as PDF and the print dialog — render the same document model, so what you preview is what arrives.
Export as PDF
- Resolve the review state first: accept or reject outstanding tracked changes and clear comment threads.
- Open File and choose Export as PDF.
- Name the file and pick a folder on your disk.
- Open the PDF and spot-check the first pages, a middle page and the last one.
The exported PDF freezes the document at its current state: PAGE and NUMPAGES fields show their final values, the table of contents lands with correct page numbers, and hyperlinks and cross-references remain clickable. Charts and shapes export as vectors, so they stay crisp at any zoom — a PDF from RixDocs is presentation-grade, not a screenshot.
What belongs in the PDF and what does not
Decide deliberately what the shared copy should contain:
| Content | Keep in the shared PDF? |
|---|---|
| Body text, tables, charts | Yes |
| Headers, footers, page numbers | Yes |
| Pending tracked changes | No — resolve first |
| Open comments | Usually no — clear before export |
| Ink annotations | Only for review copies |
Print with confidence
- Open the View tab and choose Page Preview to inspect the paginated layout: margins, headers and footers, page breaks, where columns split.
- Open File, Print.
- Choose the printer, page range and copies.
- Print. The output matches the preview because both render the same engine output.
Page Preview is also the answer to the classic pre-print questions — "does the table split across pages?", "is the last page just one line?" — and it is where multi-column and page color and border choices prove themselves on paper.
Word count and the status bar
The status bar at the bottom of the RixDocs window shows the word count live — words, characters and pages — updating as you type. For anything with a limit (abstracts, applications, articles) the bar is the fastest check; no dialog to open, no recount to trigger.
The final .docx remains the master
One habit keeps document management sane: the .docx is the master file, the PDF is a snapshot. Keep both:
- The .docx holds the editable truth, saved locally by the byte-preserving engine.
- The PDF is the distribution copy — fixed layout, no accidental edits, opens anywhere.
Received a PDF that needs editing instead? The PDF-to-Word conversion flow brings it back into .docx, and the built-in PDF Editor handles direct PDF changes.
What to explore next
- Headers, footers and page setup to polish the printed frame.
- Track Changes to clean the document before export.
- PDF Editor getting started for working on the exported file.